For a simpler, less detailed version of this webpage, click here

For 10 steps to booking your perfect IdyllicPrague.com holiday, click here

For details of our price policy click here.  Click here for a free-of-charge independent booking guarantee.

Click here for visa information.  Click here for long stay information.

All Guests will be asked to sign an Arrival Acceptance Form on arrival.

All Guests are required to post a Pre-Arrival Form and a Police Form
to IdyllicPrague.com at this address, IdyllicPrague 33 Daws Lane London NW7 4SD
before their holiday.  You may also find it helpful to email this questionnaire to IdyllicPrague.com

For 10 steps to booking your perfect IdyllicPrague.com holiday, click here

Contract Between Guests and IdyllicPrague.com

IdyllicPrague.com are compelled by Czech Law to provide your personal information to the Czech Police
We do this via The Police Form Process.  For a less detailed version of this webpage describing the
Police Form and the other legal requirements in less detail, click here

See also http://www.policie.cz/docDetail.aspx?docid=21563997&doctype=ART
        or http://www.policie.cz/clanek/hlaseni-pobytu-cizincu.aspx

The Arrival Acceptance Form is a contract between the Guest and IdyllicPrague.com
which identifies some responsibilities of care and safety for both the Guest and IdyllicPrague.com.
IdyllicPrague.com require all Guests to sign the Arrival Acceptance Form on arrival at their Holiday Cottage.
In addition, IdyllicPrague.com require all Guests to send a signed Pre-Arrival Form to IdyllicPrague.com
before their holiday.  The Pre-Arrival Form form is very similar to the Arrival Acceptance Form.
Please note that the contract applies to all Guests staying in IdyllicPrague.com Cottages, not
just the signatory.

You may also find it helpful to email this Questionnaire to IdyllicPrague.com.  The Questionnaire
contains information about your arrival and other needs, such as bicycle rental.  This information
makes it easier for the IdyllicPrague.com team to prepare for your holiday, and to ensure that
the start of your holiday is as happy, comfortable, and trouble free as possible.

IdyllicPrague.com take their responsibilities for Protecting Your Personal Data very seriously.
To ensure that we process your personal data as safely as possible, IdyllicPrague.com have
taken extensive expert advice.  For more details of the IdyllicPrague.com privacy policy, click here

The Police Form Process

    1)    Before your holiday, please send us the Police Form data for each and every member of your group         

    2)    We will then send your arrival date, departure date, first name, surname, date of birth,
            country of residence and passport number by special email to the Czech Police .

    3)    During your holiday, a member of the IdyllicPrague.com team will visit you by prior
            arrangement and ask you to sign to confirm that the details entered into the special police
            guest register book have been entered correctly.
            They will also use this visit to ensure that you are comfortable, that your holiday is going
            well, and to answer questions and provide information.

    4)    Czech law requires us to ask you to show us your passport to check against the police Guest book.
            If you are unable to offer us your passport to check against the police Guest book then Czech
            law requires us to make a note in the book that you did not offer us your passport for checking.

    5)    We are required to keep the details that you sent to us securely on file for 6 years,
            and available for inspection by the Czech Police whenever requested.

    6)    In order to comply with Czech Law, we regret that we cannot give any Guests access to any
            IdyllicPrague.com Cottage until this data has been received and processed.

    7)    IdyllicPrague.com also pay a tourist tax on your behalf.  This tax is included in the rental.
            Paying this tax necessitates reporting some of your personal details to the local village authorities.

    8)    You agree for IdyllicPrague.com to store your personal data in an appropriate secure manner,
            and authorise IdyllicPrague.com to communicate some of your personal data to others 
            when necessitated by Czech Law and when essential for the management of the
            IdyllicPrague.com business. 
            As an example if a member of the IdyllicPrague.com team should be asked to collect you
            from Prague Airport it will be essential to give your name and mobile telephone number
            to that member of the team.  For more details click here

Sending the Police Form data by email

We would be grateful if you would please enter your personal data into a spreadsheet.xls (click here)
and send your data to us in the spreadsheet.xls by email.  The spreadsheet is arranged in the
following format, as this is the format in which we are required to prepare your data in a
spreadsheet.xls before feeding it into special software and then sending it to the Czech Police:-

If it is not convenient for you to enter the information into a spreadsheet, then please either send the
information shown in the table above to us in an email, or send the paper printed police form to us by post.
For a copy of the same table as a spreadsheet click here

It is very helpful to us if you email the data to us in a spreadsheet, because it saves us from
having to copy-type your data, and reduces mistakes.

Sending the Police Form data by post

If you do not want to send the data to us by email, you can post it to us
at IdyllicPrague.com at 33 Daws Lane London NW7 4SD

The Police Form looks like this:-

The table below is an illustrative example of the data you might put on the form:-

For Czech country codes, click here  To find out if you require a visa, click here

If you do not send the information to us by email, please post the signed and
completed Police Form to IdyllicPrague.com at 33 Daws Lane London NW7 4SD

Click here for a copy of the form . 
Here is the form again  http://www.mvcr.cz/mvcren/file/prihlas-gif.aspx

For a less detailed version of this webpage describing the Police Form and other legal
requirements, click here

Why we ask you for Police Forms

It is surprising that the Czech Police demand so much confidential information from both
EU residents and from non-EU residents staying in Czech Hotels, Hostels, Pensions,
Bed-and-Breakfasts and Holiday Cottages.  IdyllicPrague.com are concerned to ensure
that your information is collected and stored in a manner which is as compatible
as possible with the modern European requirements for the protection of personal data. 

We have therefore taken the very best legal advice, and have devised a system which is
simple and practical, and which enables the IdyllicPrague.com team to take the greatest
care of your personal data.  We consider your
        date of birth,
        place of birth
        passport number and
        home address
to be particularly sensitive personal data, so this information is stored as securely as possible,
with minimum access.  In addition, we try to minimise access to your other personal data,
such as your email address, on a minimum need-to-know basis.

All Guests - Personal Data - more details

All Guests are required to provide to IdyllicPrague.com personal information which includes the
individual names and addresses and dates of stay of each individual Guest of IdyllicPrague.com.
The Guests acknowledge that there may be legal requirements compelling IdyllicPrague.com to supply
this data to local and national authorities. 

At the time of writing (2009/09) these statutory requirement to disclose the personal data
of Guests included the Decree of Statenice No. 2/2001 Article 21

There may be other circumstances in which IdyllicPrague.com may need to communicate personal
data, for example if a Guest has requested IdyllicPrague.com to organise services such as transport
or meals it may be appropriate for IdyllicPrague.com to responsibly communicate the names and
dates of stay and telephone numbers of Guests to other parties or team members. IdyllicPrague.com
will endeavour to minimise the communication of email addresses.

IdyllicPrague.com commits to make reasonable efforts to handle this data with appropriate professional
care paying particular attention to confidentiality and security.  The Guest confirms that the Guest
will not hold IdyllicPrague.com responsible for the handling and safeguarding of this data if the
handling and safeguarding are appropriate and reasonable within this context.

Guests are required to send the personal data described on these webpages relating to their
stay in the Czech Republic to IdyllicPrague.com in compliance with:-

    Article 93 in connection with Article 97 of the Act No. 326/1999 Coll., the Foreigner’s Act

For details see www.mvcr.cz/mvcren/entry-stay-and-permanent-residence-in-the-czech-republic.aspx

As required by Czech law, IdyllicPrague.com will file one copy of the Police Form and securely email a copy
to the Czech Police at Inspectorate of Foreign Police Prague Martin Kalicov Zborovská 1505, Prague 5
- Smíchov, 150 00 telephone: +420 974 882 690-1  fax: +420 974 882 689   ocppz@mvcr.cz

Police Form for Guests

(The form shown below was correct 2009/09.  If you discover that the form has changed
please inform us so that we can  correct this website for the benefit of future Guests).

Click here for a copy of the form . 
Here is the form again  http://www.mvcr.cz/mvcren/file/prihlas-gif.aspx

Long Stay Guests

Any Guest staying in the Czech Republic for longer than 30 days must register their stay at the
local department of foreign police.  For help click here

Guest Visas

For a guide to visa requirements for Non-EU Guests entering the Czech Republic
click here.

IdyllicPrague.com has successfully assisted many Guests with the visas they
have needed to stay in the Czech Republic.  So far all assistance has been
provided free of charge, however IdyllicPrague.com may need to make a
charge for this type of Guest assistance if the amount of help becomes onerous.

Specialist Help

Independent specialist help is also available.

For full low cost friendly English language legal
help with all paperwork and formalities click here

[ Currency Converter ]  [Return to "Book Now" ]  [Home]